Hotel cleaning quote checklist
Open your quote next to this list and tick every point it already covers. Whatever stays unticked is a gap to close before the hotel reads it.
Hotel cleaning quote checklist
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Still missing from your quote
Scope
- Room types and how many of each
- What counts as a check-out and a stayover clean
- Whether public areas are included
- The quality standard and who inspects rooms
Price
- Separate prices for check-out and stayover rooms
- Sunday and public holiday premium
- Price adjustment when the collective wage rises
- Minimum volume or minimum monthly invoice
- Whether prices exclude or include VAT
Operations
- When the hotel sends the daily room list
- Start times and cut-off for check-out rooms
- Who provides linen, chemicals and amenities
- A named contact on both sides
Contract and legal
- Contract term and notice period
- Liability insurance and its cover
- Data protection for guest and staff data
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The scope (room types, what counts as a check-out and a stayover clean, public areas, the quality standard and who inspects), separate prices for check-out and stayover rooms, the Sunday and holiday premium, how prices change when wages rise, and whether prices exclude VAT. Add the daily routine (room list, start times, who supplies linen and chemicals, named contacts) and the contract terms. The checklist above walks through each point.
If your costs follow a collective wage, it usually makes sense. In Germany, building cleaning has its own sector minimum wage set by collective agreement. A fixed room price without an adjustment clause means you carry every wage increase until the contract ends. A common approach is to name the wage the price is based on and how the price moves when that wage changes. How the clause is worded is a matter for your contract; this is general information, not legal advice.
It can be. Under § 13 MiLoG with § 14 AEntG, a business that hands on to another company a service it owes itself, for example to its own customers, can be liable like a guarantor if that company does not pay its staff the minimum wage. Whether a hotel's cleaning contract falls under this depends on the individual case. That is why many hotels ask for evidence that the sector minimum wage is paid, and a quote that already explains how you document it answers the question early. This is general information, not legal advice for your case.
Non-binding checklist for guidance. Not legal, tax or business advice. No guarantee of accuracy or completeness; please check your quote and contract against your own situation.